Getting approvals shouldn’t slow teams down or turn into a messy back-and-forth that delays progress. ApproveThis helps eliminate that friction by turning chaotic approval processes into a clear, structured workflow that keeps everything moving smoothly.

Instead of chasing emails, messages, or manual sign-offs, teams can centralize all approvals in one place. Stakeholders can review and approve requests instantly—without needing to log in or learn a complicated system. This makes it easy for both internal teams and external collaborators to stay involved without adding extra steps or barriers.

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With real-time updates, everyone stays aligned on the status of each request, reducing confusion and repeated follow-ups. Built-in integrations with popular tools ensure that approval workflows fit naturally into your existing systems, rather than forcing you to change how you already work.

ApproveThis also helps automate repetitive approval processes, removing manual bottlenecks and cutting down delays. Every request is tracked from submission to final decision, giving teams full visibility and accountability throughout the workflow.

The result is faster decision-making, fewer delays, and a more organized way to manage approvals—so projects keep moving forward instead of getting stuck waiting for sign-offs.

Alternative to

ApproveThis as a Process Street alternative is best understood as a lightweight but powerful way to manage decisions inside your workflows. While Process Street is built for creating and running step-by-step SOPs, checklists, and recurring operational processes, ApproveThis is designed specifically to handle the approval layer inside those processes—where things often get stuck.

Instead of managing entire workflows end-to-end like Process Street, ApproveThis focuses on one critical part: getting fast, structured approvals without friction. Requests can be submitted through forms, email, or integrations, and then automatically routed to the right people based on rules like thresholds, roles, or conditions. Approvers don’t even need to log in, which makes it much easier for external stakeholders or busy decision-makers to respond quickly.

ApproveThis Review: Fast, Simple Approval Workflow Tool

Integrations 

ApproveThis integrates smoothly with both Slack and Zapier, making it effortless to embed approval workflows directly into the tools your team already uses.

With its Slack, ApproveThis allows teams to handle approvals without ever leaving Slack. Approval requests can be sent directly into channels or DMs, where stakeholders can review the details and respond instantly using simple approve/deny buttons. This removes the need for email chains or switching between multiple apps, helping teams make faster decisions while keeping conversations and approvals in one place. Notifications and status updates are also pushed in real time, so everyone stays aligned on what’s pending, approved, or rejected.

Through Zapier, ApproveThis connects with thousands of other apps, enabling fully automated approval workflows across your entire tech stack. You can trigger approval requests from tools like forms, CRMs, or project management platforms, and then automatically route them to the right people based on rules you define.

Once an approval is completed, Zapier can send the result back into your system—updating records, notifying Slack channels, or continuing the workflow without manual intervention. This makes it especially useful for building end-to-end automation where approvals are just one step in a larger process.

Together, Slack and Zapier integrations turn ApproveThis into a centralized approval hub: Slack handles fast, conversational decision-making, while Zapier ensures approvals are fully connected to the rest of your business tools and workflows.

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Best for

For consultants, ApproveThis is especially valuable when managing client-facing deliverables. Consultants often need approvals for project scopes, strategy documents, reports, or budget changes. Instead of chasing clients over email or juggling feedback across multiple channels, ApproveThis provides a centralized approval system where external stakeholders can review and approve requests instantly—without needing to log in. This keeps projects moving forward smoothly and helps consultants maintain professionalism, transparency, and clear audit trails for every decision.

For marketing agencies, approvals are a constant bottleneck—whether it’s creative assets, ad copy, campaign budgets, or client revisions. ApproveThis streamlines this process by routing approvals to the right clients or internal team members automatically. Agencies can set up workflows so that each deliverable is reviewed in sequence, ensuring nothing gets published or launched without sign-off. Real-time tracking reduces follow-ups, while automated reminders help eliminate delays caused by missed feedback, making campaign execution much faster and more predictable.

For SaaS companies, ApproveThis is ideal for internal operational workflows like feature approvals, pricing changes, legal sign-offs, and procurement requests. SaaS teams often operate across multiple departments, and approval delays can slow down product releases or business decisions. ApproveThis solves these issues by creating structured approval flows with clear ownership, rules-based routing, and full visibility into every decision. This software ensures faster execution while maintaining governance and accountability across teams.

Key feature

1. Automated Approval Workflows
   ApproveThis lets you build structured, multi-step approval workflows that remove manual coordination. You can define rules for routing requests based on conditions like amount, department, request type, or priority. This ensures every approval goes to the right person automatically, reducing delays and confusion in the process.
2. No-Login, One-Click Approvals
   One of its standout features is its frictionless approval experience—approvers don’t need to create an account, remember passwords, or log into a separate system. Instead, they can review and respond to requests instantly through email or secure links, making the approval process faster, simpler, and much more convenient for both internal teams and external stakeholders.
   They can simply approve or reject requests directly from an email or secure link. This dramatically reduces friction, especially when dealing with clients, vendors, or executives who want a fast, simple experience.
3. Real-Time Notifications & Tracking
   Every approval stage is tracked in real time, with automatic notifications sent when action is needed. Teams can see exactly where a request is in the pipeline, who it’s waiting on, and what’s been completed. This improves transparency and reduces the need for constant follow-ups.
4. Audit Trails & Reporting
   All approval actions are logged with timestamps, user details, and full history tracking. This creates a complete audit trail that is useful for compliance, reporting, and accountability. You can easily review who approved what and when.
5. Integrations with Popular Tools
   ApproveThis connects with tools like Slack, Trello, Asana, Salesforce, QuickBooks, and Zapier. This allows you to trigger approvals from other systems and push results back into your workflows, making it seamless to fit into your existing tech stack.
6. Flexible Workflow Triggers
   Approvals can be started from forms, emails, or integrations. This flexibility allows teams to initiate workflows in the way that feels most natural, whether it’s a finance request, marketing approval, or procurement process.
7. Delegation & Reminders
   If an approver is unavailable, requests can be delegated to others to avoid delays. Automated reminders also ensure approvals don’t get stuck waiting in inboxes, keeping workflows moving smoothly.
8. Centralized Dashboard
   This gives teams full visibility into ongoing workflows, helping them track progress and identify bottlenecks quickly.

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Overview

ApproveThis is built to remove the friction, delays, and confusion that typically slow down approval-heavy work. Instead of depending on scattered email threads, repeated manual follow-ups, or confusion over who is responsible, it transforms decision-making into a streamlined, automated workflow. 

Every request is structured, tracked, and routed correctly, ensuring clear ownership and smooth progress so teams can keep work moving forward without delays or miscommunication. 

With ApproveThis, workflows can start automatically without anyone having to manually trigger or chase them. Requests are generated through rules, forms, or integrations, so processes begin instantly when conditions are met—no extra effort required from teams.

The platform is built to accelerate decision-making, turning approval cycles that typically take days into processes completed in minutes. It achieves these goals by eliminating common bottlenecks such as crowded email inboxes, missed messages, and unclear approval routing.

With automated workflows and clearly defined approval paths, every request reaches the right person immediately, ensuring faster responses and smoother execution across teams. Every request is automatically routed to the correct stakeholder based on predefined rules, ensuring that the right person always sees the right request at the right time.

It also provides complete transparency and accountability. Every approval is tracked and recorded, creating an instant audit trail that clearly shows who approved what and when. This eliminates guesswork and makes reporting or compliance checks straightforward.

ApproveThis also reduces repetitive manual work by eliminating tasks like retyping invoice details or re-entering data across systems. Information moves seamlessly through the workflow, ensuring accuracy at every step while reducing manual errors and unnecessary back-and-forth. This helps teams save valuable time and maintain consistent, reliable processes across all approvals and decisions. 

Overall, ApproveThis helps teams move faster by automating how decisions are requested, routed, and recorded—turning slow, manual approval chains into a fast, reliable system that keeps work progressing without interruption.

Pros

1. Extremely fast approval cycles
   ApproveThis is designed to eliminate delays in decision-making. Requests are automatically routed to the correct approvers the moment they are submitted, ensuring the right people see the right information without delay. This eliminates the need for manual forwarding or chasing updates, helping teams secure decisions in minutes rather than waiting days for scattered email replies or repeated follow-ups. 
2. No-login approvals for external users
   One of its biggest advantages is that clients, vendors, or executives don’t need to create accounts. They can approve or reject requests directly from email or secure links, which significantly reduces friction.
3. Smart routing to the right people
   Workflows automatically send requests to the correct approver based on rules like amount, department, or request type. This ensures nothing gets lost or sent to the wrong person.
4. Strong audit trail and accountability
   Every action is tracked with timestamps and user details, making it easy to prove who approved what and when. This is especially useful for compliance and financial workflows.
5. Reduces manual work and data entry
   It helps eliminate repetitive tasks like retyping invoice details or manually forwarding requests, saving time and reducing errors.
6. Easy integrations with common tools
   Works with platforms like Slack, Zapier, and other business apps, allowing approvals to fit into existing workflows without disruption.

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Cons

1. Not a full workflow management tool
   ApproveThis focuses mainly on approvals, not end-to-end process management. If you need full SOP execution or task-heavy workflows, tools like Process Street or ClickUp may be better.
2. Limited project management features
   It doesn’t replace task tracking, timelines, or collaboration tools. It works best as a decision layer, not a full project platform.
3. Learning curve for complex routing rules
   While basic approvals are straightforward and easy to set up, more advanced scenarios involving conditional logic and multi-step workflows can require additional time and careful configuration to get fully optimized. 
4. Less useful for small teams with simple needs
   If your approval process is very basic, the platform might feel like more structure than you actually need.

AppSumo Deals features—Plans & pricing

Choose the plan that best fits your needs and workflow requirements. Enjoy complete confidence in your purchase with AppSumo’s 60-day money-back guarantee, giving you plenty of time to test the product risk-free and ensure it works for your team.

Take advantage of a limited-time discount of 74% off, bringing the price down to just $59 instead of $228—a cost-effective way to unlock powerful features and streamline your approval processes.

ApproveThis is a focused approval workflow solution built to eliminate delays, confusion, and manual follow-ups in decision-making processes. It helps teams move faster by automating how requests are submitted, routed, and approved, ensuring the right people see the right information at the right time.

Its biggest strength lies in simplifying approvals—whether for invoices, creative work, client requests, or internal decisions—while maintaining full visibility and accountability through clear audit trails. With features like no-login approvals, smart routing, and integrations with tools like Slack and Zapier, it fits easily into existing workflows without adding complexity.

However, it is not a full project or process management platform. Teams that need end-to-end task tracking or detailed SOP execution may require additional tools alongside it.

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